Among other considerations, the Euroleish.net project consortium paid special attention to the recommendations formulated by the European Commission, such as: taking all measures to implement the principles set out on the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers, advertising and publishing vacancies internationally, including on the web-sites requested (EURAXESS) and, recruiting the researchers following an open, transparent, impartial and equitable recruitment procedure.
The 15 positions were disclosed (EURAXESS, web 2.0, other) in a common layout detailing for each project: Project description, funding scheme and agency (Marie Sklodowska Curie actions, ITN scheme, the European Commission respectively), project starting date and duration, Research objectives and planned scientific training, Description of the hosting institution and the Principal Investigator supervising the project, Required profile, background, experience (early stage researcher condition as per MSCA rules) and mobility requirements as per call conditions and Documentation to apply: motivation letter, complete CV and two recommendations letters.
Each project leader revised all the candidates’ documentation and, on the basis of the completeness and adequacy of the requested material, recommendation letters, CV details and quick eligibility check, scored candidates based on (1) personal profile; (2) motivation; (3) quality of project outline; (4) scientific skills and relevant experience; and (5) English proficiency to short-list and invite to an interview three candidates per project.
Pre-selected candidates were duly invited to interview taken place via VoIP remote system on the 21st and/or the 22nd April 2015. For this purpose, the fifteen Project Leaders including the Coordinator, the Project Manager and representatives of relevant project partners (Medecins Sans Frontières – Access Campaign, the Institut Pasteur de Tunis and the Instituto de Higiene e Medicina Tropical of Portugal) met in London for two days, hosted by the London School of Hygiene and Tropical Medicine (LSHTM).
Three panels were set up to conduct a total of 49 interviews (42 candidates, 6 of them were interviewed for 2/3 projects) were conducted by the three parallel panels as described in the above table. The interviews lasted ~30 minutes followed by 10-15 minutes discussion between panel members.
The interview questions were aimed to evaluate several aspects of the applicants’ suitability to the selected post, questions that were set up prior to the interview in a check list format so that each project leader could have a written record to come to informed conclusions at the pooling stage. At the end of each project session of interviews, each project leader filled out the “final decision form”.